CO129-300 - Administrator Major Gen Gascoigne Governor Sir Blake - 1900 [7-9] — Page 562

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:ger

is kept here.

557

The cash book Form M, (not taking

into account the imprest column) is ruled in three col- umns Viz:- Cash, Bank, and Totals. It is submitted that

correctly speaking from an accounting point of view the columns should be two only, Cash and Bank. All revenue paid. into the Treasury is as far as the Treasurer is concern-

ed, whether paid by Cheque or hard cash, cash until he has paid it to the Bank. It should therefore be entered in the

Cash Column.

When he pays it to the Bank it ceases

to be cash in hand and becomes a portion of his bank ba-

lance and so cash should be credited and Bank debited with

the sums lodged in the bank.

The next book to the Cash book mention-

ed is the daily abstract book Form N.

As has been previously stated this book is not kept in HongKong. There is no practical dif- ficulty in the way of its being kept and from it the

Journal could be posted monthly as described in rule 152.

The system at present followed is that

the cash book is abstracted in Journal form at the close

of each month and the totals posted in the ledger.

Rule 147 further lays down that a ledger and a monthly

abstract book in Form O are to be kept, and by rule 155 this book will embody the permanent records on which the period cal statements of accounts referred to in rule

160 (FormP) and rule 185 (Forms V and W) are founded. It

· is submitted

that from an accounting point of view the

ledger is and should be the only book from which final

statements of accounts are made.

Rules 115 and 156 say that an imprest ledger and subsidi-

ary